Legislative & Corporate Records Officer

Legislative & Corporate Records Officer

Hybrid (On-site/Remote)

Nestled in the heart of Alberta, the Town of Okotoks is a dynamic and growing community that blends small-town charm with big-city opportunities. As an employer, we are committed to fostering a positive, inclusive, and collaborative workplace where every team member can thrive.
Our dedicated employees play a key role in shaping the future of our vibrant town, working across a variety of areas to deliver exceptional services that enhance the quality of life for residents and visitors alike.
We pride ourselves on providing a supportive work environment, offering competitive benefits, opportunities for professional development, and a work-life balance that allows our staff to enjoy all that Okotoks and its surrounding area have to offer. From stunning natural landscapes to rich cultural experiences, working in Okotoks means being part of a community that values innovation, sustainability, and inclusivity.

The Opportunity:

We have an exciting opportunity for a Legislative and Corporate Records Officer to join our team.

Reporting to the Legislative Affairs Manager, you will serve as a central point of coordination for the municipality’s records management program and the administration of requests under the Access to Information Act (ATIA) and Protection of Privacy Act (POPA). You’ll be a go-to expert for guiding departments, providing training, and supporting policy development all while ensuring legislated timelines and compliance requirements are met. In this role, you will:

• Oversee the Town’s Records and Information Management, Access to Information and Privacy programs to ensure compliance with the Corporate Records Classification Scheme and Retention Schedule, respective legislation, and industry standards;

• Develop, review, and update the Town’s Records and Information Management policies, guidelines, and procedures;

• Advise Town staff on best practices for managing electronic and physical records to ensure records are accessible and effectively organized;

• Coordinate, organize, and execute the removal and destruction of records from all Town business centres to comply with the Town’s Records Classification Scheme and Retention Schedule;

• Provide training and materials related to the Town’s Records Management System to staff responsible for records management, as well as other users;

• Work with IT to incorporate records management best practices into electronic forms and workflows;

• Manage the Town’s Records Liaison program;

• Monitor the performance of the Records and Information Management program, conduct audits, update the program in response to changes in legal requirements, technology, and business operations;

• Assist with census and election activities and other business centre projects as required.

What You Bring:

A combination of education and experience that would provide the required knowledge, skills and abilities to qualify. A typical way to qualify is equivalency to completion of a diploma in Records Management plus:

• 3 or more years direct and related work experience, preferably within the Local Government Information Management environment;
• Experience working with Corporate Records Management System (CRMS);
• Training and knowledge of public body responsibilities under the Access to Information Act (ATIA) and Protection of Privacy Act (POPA);
• Ability to obtain commissioner of oaths; and
• Strong diplomacy, tact confidentiality, and communication skills;

What We Offer:

• Competitive Salary

• Comprehensive health, dental, paramedical benefit plans

• An excellent pension plan

• Career development
• Flexible work schedule
• So much more!

Pre-employment Requirements:

Candidates who progress to final stages of the recruitment process will be required to provide proof of education and designation along with a favorable criminal record check.