Legislative & Corporate Records Officer

The Role
We have an exciting opportunity for a Legislative and Corporate Records Officer to join our team. Responsibilities will include:

• Attending and recording Council meetings;
• Preparing Council agendas for approval, public and special hearings and associated follow-up;
• Provide information, legislative advice and procedures to Boards, Council, its Committees and recording secretaries;
• Track bylaw readings and bylaw amendments, maintenance of the bylaw registry and reference binders;
• Monitor, prepare and update bylaws impacting Council and its committees;
• Act as backup for the Assessment Review Board and subdivision and Development Board;
• Assist with quasi-judicial hearings, coordinate and inform Board members, attend and record meetings;
• Maintain databases and records management that complies with Town RMS Policy;
• Provide back up to Legislative Affairs Manager and other team members as required;
• Participate in projects as assigned;
• Document and track citizen inquiries;
• Conduct routine research;
• Routine contract administration and process invoices;
• Proactively identify areas or processes for improving or updating;
• Ensure activities are conducted according to OH&S and Town Standards

What you Bring
Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to qualify is to possess:

• Diploma or certificate in Local Government Administration or equivalent;
• Eligibility to obtain Commissioner of Oaths certification;
• 3 or more years related work experience representing continuous learning and career progression;
• Strong political acumen, diplomacy and confidentiality;
• Strong policy interpretation;
• Strong attention to detail;
• Highly developed communication and interpersonal skills;
• Problem solving and sound decision making;
• Adaptability/flexibility;

• Paralegal background is considered an asset.

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