Executive Assistant to CAO

Employment Opportunity

EXECUTIVE ASSISTANT TO CHIEF ADMINISTRATIVE OFFICER (CAO)

PERMANENT FULL-TIME OPPORTUNITY

Location: Lac La Biche, Alberta

Are you interested in working for a progressive organization that supports its employees and promotes a healthy work culture? Are you looking for work life balance, and do you love spending time outdoors and being one with nature? Apply now for an opportunity to work at the Lac La Biche County. We want you to join our team!

Lac La Biche County is rich in lakes, parks, and outdoor experiences, and home to some of Alberta’s top industries. Lac La Biche County is a beautiful, prosperous community for people to visit, live, work and play. We have more than 150 lakes and 100 beaches, camping opportunities, and an excellent hiking trail system. Pair that with modern amenities like the Bold Center, future Aquatics Centre, schools, parks, community activities, sports and cultural activities, local community groups, and downtown shopping area, it is no wonder that Lac La Biche County is an ideal cabin and adventure area for County residents and visitors from nearby communities and international tourists!

The Organization: Lac La Biche County is an organization driven by principles surrounding Excellence, Communication, Safety and Wellness, Collaboration, and Environmental Sustainability. Our employees enjoy the charm of working in the Lakeland Region, away from the hustle and bustle of the big city while still being able to enjoy a diverse, fast paced and fulfilling work environment. Our community is known to be one of the most diverse and unique communities in Alberta. Not only is it rich in history and culture, but it is also surrounded by forests, parks, lakes, and golden sand beaches!

We continuously strive to remain an employer of choice by offering a strong health and safety program, competitive pay, amazing benefits, opportunities for professional development, as well as many wellness initiatives that support a work life balance. We also take pride in maintaining high standards surrounding equity, diversity, and inclusion in our workplace.

Lac La Biche County is seeking a highly professional and strategic Executive Assistant to provide confidential executive-level support to the Chief Administrative Officer (CAO). This key position plays an integral role in supporting corporate leadership, Council relations, and organizational priorities that advance the County’s vision and long-term success.

The ideal candidate is an experienced administrative professional with exceptional judgment, political acuity, and the ability to thrive in a fast-paced municipal environment.

Key Responsibilities

Executive & Administrative Support

• Manage the CAO’s calendar, priorities, correspondence, and workflow
• Coordinate meetings, agendas, briefing materials, and executive schedules
• Prepare reports, presentations, letters, and confidential correspondence
• Track action items, deadlines, and follow-up activities

Council & Governance Support

• Assist with Council briefing materials and governance documentation
• Support communication between the CAO, Mayor, and Council
• Coordinate logistics for Council meetings, strategic sessions, and public engagements
• Maintain strict confidentiality on governance and strategic matters

Strategic Coordination

• Support implementation and tracking of Council strategic priorities
• Coordinate cross-departmental initiatives led through the CAO’s office
• Monitor key deliverables, timelines, and performance indicators

Communications & Stakeholder Relations

• Serve as a liaison between the CAO’s office, departments, stakeholders, and the public
• Draft and review speeches, briefing notes, and executive communications
• Coordinate meetings with government officials, industry representatives, and community partners

Records & Confidential Information Management

• Maintain organized and secure records management systems
• Handle sensitive and confidential information with professionalism and discretion
• Ensure compliance with municipal policies and legislative requirements

Qualifications & Competencies

Qualifications

• Diploma or degree in Business Administration, Public Administration, or a related field
• Minimum of five (5) years of senior administrative or executive support experience
• Municipal or public-sector experience is considered an asset

Core Competencies

• Strong political awareness and understanding of municipal governance
• Exceptional discretion, professionalism, and integrity
• Excellent written, verbal, editing, and presentation skills
• Superior organizational and time-management abilities
• Strategic thinking and proactive problem-solving skills
• Ability to build effective relationships with Council, leadership, staff, and stakeholders

Working Conditions

• Fast-paced environment with changing priorities and competing deadlines
• Occasional evening and weekend work may be required to support Council meetings and events
• High level of confidentiality and professionalism required at all times

Position details:

• Permanent full-time position
• On site location: Lac La Biche, Alberta (must be willing to relocate)
• Days/Hours: Based on 1820 hours annually with a 7 hour workday, Monday to Friday, from 8:30 a.m. to 4:30 p.m. Additional hours may be required in the evenings or weekends for emergency duties or special projects.

What We Offer You

Salary range: $76,167.00 tor $97,734.00

Comprehensive benefit package:

• All-employer paid (100%) Sunlife extended health and dental plan
• Local Authorities Pension Plan (LAPP)
• Access to TELUS Health Employee & Family Assistance Program
• All access pass to the Bold Centre and Swimming Pool
• 15 days prorated vacation + 12 personal health leave days
• Training and professional development opportunities
• Active Social Committee and a great work culture
• Green Initiative Committee and Focus Indigenous Committee
• Work-Life Balance: A family friendly, sports oriented, rural community within a beautiful lakefront setting!
• Affordable housing and cost of living

Closing date: Competition will remain open until a qualified candidate is found.