ABmunis Privacy Statement

PRIVACY STATEMENT/POLICY

Effective Date: XX XX, 2025

Reviewed: XX XX, 2025

Next Review: Every three years or as required by legislative changes

The Association of Alberta Municipalities (ABmunis) is committed to protecting the privacy and confidentiality of personal information. This Privacy Statement and guiding principles outlines how we collect, use, disclosure and safeguard personal information in accordance with applicable privacy legislation.

 

SECTION 1 – WHAT INFORMATION WE COLLECT AND WHY?

ABmunis collects personal information to fulfill our mandate and deliver services to our members. We collect this information directly from individuals or through authorized third parties, with the individual's consent. 

Personal information refers to any information about an identifiable individual, and may include your name, address, phone number, email, and payment details, as well as your opinions, preferences and purchase history. 

We collect personal information through Direct interactions such as inquiries, registrations, and purchases. We also collect personal information through automated technologies such as website cookies and analytics tools. We also collect personal information through third-party sources, where permitted. 
 

When you visit our website, we may automatically collect your computer's internet protocol (IP) address, browser type, and operating system to help us understand user behavior and improve our services. For example, we use the information received from automated technologies to determine how many visitors visit areas of our website, how long they remain on our websites, and whether they use the hyperlinks we provide. 

In addition, this information is used to provide and manage services, communicate with members, improve our website, and develop new programs and services. 

For more on automated data collection, see Section 6 - Cookies.

 

SECTION 2 - CONSENT

ABmunis collect, use and disclose personal information only for the purposes for which it was collected, unless otherwise permitted or required by law. 

How do we obtain your consent?

By providing personal information either through submitting a form or inquiry, you consent to its use for that specific purpose.

If we request your personal information for a secondary purpose, such as marketing, we will ask for your expressed consent or provide an opportunity to opt out.

How do you withdraw your consent?

You may withdraw your consent at any time by contacting us at privacy [at] abmunis.ca (privacy[at]abmunis[dot]ca). Withdrawal of consent may affect our ability to provide certain services.

 

SECTION 3 – DISCLOSURE OF PERSONAL INFORMATION

ABmunis may disclose your personal information in the following circumstances:

  1. When required by law or legal process,
  2. To Service Providers acting on our behalf,
  3. To provide anonymized information. We may also share aggregated or de-identified data that does not identify individuals with third parties,
  4. To collect a debt or obtain legal advice,
  5. To comply with any legal obligation or the decision of a judicial authority,
  6. To an investigatory body, law enforcement official, or governmental authority which has lawful authority to request the disclosure of the information in respect of an investigation,
  7. If we have reasonable grounds to believe that the information relates to a breach of an agreement or contravention of a law, or
  8. Where we are otherwise permitted to do so by applicable law or legislation.

 

SECTION 4 - THIRD-PARTY SERVICES

ABmunis may use third-party service providers to support our operations. In these circumstances, we may share your personal information with other companies and individuals who provide us with services but who are not our employees or affiliates (“Service Providers”) to identify other products and services that we provide that may be of interest to you. 

In addition, our Service Providers provide services to us and may provide services to you on our behalf. 

We may also share your personal information or information that we have collected through automated means on our sites with our Service Providers. For example, our Service Providers may host our website, analyze data collected from our sites, provide customer service on our behalf, provide and manage social media sites on our behalf, administer our promotions, provide marketing or promotional assistance, post our advertisements, and collect your feedback on our sites and advertisements,

These Service Providers are only given access to the information necessary to perform their services and are required to protect your information.

Some providers may operate in jurisdictions outside of Alberta or Canada. Your information may be subject to the laws of those jurisdictions.

Once you leave our website or are redirected to a third-party site, this Privacy Statement or our website's Terms of Service no longer applies. We are not responsible for the privacy practices of other sites, and we encourage you to review the privacy policies of any third-party sites you visit.

 

SECTION 5 - SECURITY

ABmunis takes reasonable measures to protect personal information from unauthorized access, use, or disclosure. All employees and contractors are required to comply with our Privacy Policy and related procedures.

To protect your personal information, we take reasonable precautions and follow industry best practices to make sure it is not inappropriately lost, misused, accessed, disclosed, altered, or destroyed.

If you provide us with your credit card information, the information is encrypted. 

While no method of transmission over the internet or electronic storage is 100% secure, we follow all generally accepted industry standards.

 

SECTION 6 - COOKIES

Cookies are files with a small amount of data that are used as unique identifiers. 

For example, when using a web browser, these are sent to your browser from the websites that you visit and are stored on your device's internal memory. By modifying your browser settings, you have the option to either accept or refuse cookies related to your use of that web browser and to know when a cookie is being sent to your device. 

Please note that disabling cookies may affect the functionality of certain parts of our website.

 

SECTION 7 - ACCESSING AND CORRECTING YOUR PERSONAL INFORMATION

You have the right to request access to your personal information held by ABmunis and to request corrections if it is inaccurate. 

Requests can be made in writing to our Privacy Officer at privacy [at] abmunis.ca (privacy[at]abmunis[dot]ca). 

We may request personal information from you to verify your identity before processing your request.

In some cases, we may legally deny you access to the information that we have collected about you. 

For example, this may occur where the information is subject to solicitor-client privilege or consists of references to other persons or proprietary information that cannot be severed.

We may routinely delete certain records that contain personal information in accordance with our record-keeping practices. Although we will make efforts to comply with any request that you may make to destroy personal information about you that is not otherwise required by us to fulfill legal requirements or to protect our interests, you should be aware that it is not always possible to completely remove or delete all of your personal information from our databases without some residual copies of data because of backups, archival systems, and other reasons. We will not, however, continue to use your personal information for active purposes once you have requested us not to do so.

 

SECTION 8 - CHANGES TO THIS PRIVACY STATEMENT AND POLICY

We reserve the right to update our Privacy Statement or Policy at any time. 

Changes will take effect immediately upon posting to our website. If material changes are made, we will notify users accordingly.

 

SECTION 9 – PRIVACY STATEMENT AND POLICY REVIEW

The ABmunis Privacy Statement and Policy will be reviewed every three years to ensure it remains current and compliant with applicable legislation or organizational practices.

 

QUESTIONS AND CONTACT INFORMATION

If you have questions, concerns, or requests regarding your personal information, please contact:

ABmunis Privacy Officer

Email: privacy [at] abmunis.ca (privacy[at]abmunis[dot]ca)