Strategic Initiatives Coordinator

WORK RESPONSIBILITIES

Governance, Policy & Administrative Support

• Researches, drafts, reviews, and updates municipal policies, procedures, bylaws, administrative directives, and governance documents
• Develops Requests for Decision (RFDs), reports, briefing notes, presentations, and supporting documentation for Council, Committees, senior leadership, and administration
• Provides analysis and recommendations regarding municipal operations, governance, strategic priorities, and organizational matters
• Monitors legislative and regulatory changes and identifies potential impacts on municipal operations, policies, and service delivery
• Supports intergovernmental initiatives, partnership opportunities, and organizational reporting requirements
• Assists with implementation and monitoring of Council strategic priorities and corporate plans
• Participates in committee meetings, working groups, and project teams as assigned

Strategic Planning & Corporate Initiatives

• Coordinates and supports implementation of strategic and operational initiatives aligned with Council priorities, corporate objectives, and departmental workplans
• Conducts research, analysis, benchmarking, and environmental scans on municipal issues, emerging trends, legislation, and best practices
• Assists departments with development, implementation, monitoring, and evaluation of projects, programs, and organizational initiatives
• Coordinates cross-functional initiatives involving multiple departments, stakeholders, and external partners
• Monitors project progress, identifies risks or barriers, and recommends corrective actions or process improvements
• Provides recommendations to improve municipal processes, service delivery, organizational effectiveness, and operational efficiency
• Assists with organizational change management, implementation planning, and internal coordination for corporate initiatives

Project Coordination & Organizational Support

• Coordinates assigned strategic, operational, and corporate projects from initiation through implementation and evaluation
• Liaises with consultants, contractors, government agencies, community organizations, and stakeholders regarding assigned projects and initiatives
• Assists with procurement and consultant coordination activities, including development of requests for proposals, requests for quotations, scopes of work, and evaluation documentation
• Tracks project schedules, budgets, deliverables, reporting requirements, and grant obligations
• Assists with grant research, funding applications, reporting requirements, and funding compliance
• Supports implementation of corporate systems, organizational initiatives, and process improvement projects
• Maintains accurate records, documentation, project files, correspondence, and reporting materials
• Conducts stakeholder engagement, public communication support, and consultation activities as required
• May be assigned a role within the Emergency Coordination Centre (ECC) for Disaster Services

QUALIFICATIONS

• Degree or diploma in Public Administration, Business Administration, Political Science, Planning, Communications, Organizational Leadership, Project Management, or a related discipline
• Minimum three (3) years progressively responsible experience in municipal government, public administration, project coordination, strategic initiatives, organizational development, or a related field
• Experience coordinating projects, conducting research and analysis, and preparing reports and recommendations for leadership or governing bodies
• Knowledge of municipal government operations, governance structures, legislation, and administrative processes
• Knowledge of strategic planning, project management, policy development, and organizational improvement principles
• Strong understanding of Alberta municipal legislation and regulatory frameworks is considered an asset
• Experience working across multiple functional areas and coordinating cross-departmental initiatives is considered an asset
• Proficient with Microsoft Office Suite and municipal software systems
• Project management training or certification is considered an asset
• First Aid and CPR certification is considered an asset
• Satisfactory background screening is required for this position, including a Criminal Record Check
• Valid Class 5 Driver’s License with a satisfactory Driver’s Abstract

SKILLS & ABILITIES

• Strong analytical, critical thinking, and problem-solving skills
• Ability to manage multiple priorities, projects, and deadlines in a fast-paced environment
• Strong organizational and project coordination skills with attention to detail and accuracy
• Ability to work independently with minimal supervision while exercising sound judgment and initiative
• Strong interpersonal and relationship-building skills with the ability to collaborate effectively across departments and with external stakeholders
• Excellent verbal and written communication skills, including report writing and presentation development
• Ability to research, interpret, and apply legislation, policies, procedures, and technical information
• Ability to adapt to changing priorities and organizational needs
• Strong facilitation, coordination, and stakeholder engagement skills
• Ability to maintain confidentiality and exercise professionalism and discretion
• Demonstrated commitment to continuous improvement and organizational excellence

WORKING CONDITIONS

Details pertaining to the physical demands of the position can be found in the Physical Demands Analysis and Job Hazard Assessment.

Hours

Standard work week hours. May occasionally be required to attend Council meetings or address Town business on evenings or weekends.

Physical Effort

Office-based work performed typically includes administrative duties and varying levels of physical effort, including moderate lifting (up to 10 kgs), sitting, walking, standing, pushing, pulling, reaching, driving, carrying. Repeated motion of office tasks.

Travel

Some travel to field sites within and outside the Town under various road and weather conditions. Must maintain alertness and respond appropriately using defensive driving skills in various conditions (traffic, weather, distractions).

Work Environment

Moderate exposure to office, field, and operational environments. Includes occasional exposure to outdoor conditions, municipal facilities, construction or project sites, and interaction with the public. Potential exposure to challenging situations involving public inquiries or stakeholder concerns.

Remote work may be feasible in accordance with municipal remote work directives, policies, and operational requirements.

HEALTH & SAFETY

Ensure the Town of Hinton health and safety policies, procedures, directives, and safe work practices are followed in accordance with the Occupational Health and Safety Act and Regulations.