Procurement Specialist & Fleet Coordinator

POSITION SUMMARY:

• Working within the Corporate Services team, this role is integral to the Town of Taber’s procurement and contract management processes, supporting the acquisition of goods, services, and some construction‑related projects.
• The role exemplifies strong interpersonal skills and a collaborative mindset, maintaining a high level of internal customer service by building effective working relationships, understanding departmental requirements, and providing responsive, reliable, and professional support
• This position falls within the scope of CUPE Local 2038.

WAGE: $33.11 per/hour plus benefits & pension.

HOURS OF WORK: 37.5hrs/week: Monday – Friday 8:00am – 4:30pm

WORK ENVIRONMENT

• The work is performed in a professional office environment with regular interaction across municipal departments, external vendors, and some members of the public. The position operates within a service‑oriented, deadline‑driven setting that requires strong attention to detail, effective communication, and the ability to manage multiple priorities. Work involves prolonged periods of computer use, participation in meetings, and occasional attendance at off‑site locations or facilities. The Town of Taber fosters a collaborative, respectful, and accountable workplace culture aligned with public‑sector values and organizational policies.

RESPONSIBILITIES:

• Conduct procurement activities in a fair, open, and transparent manner in accordance with applicable legislation, trade agreements, and Town policies.
• Deliver comprehensive procurement services to all Town departments, including planning, document preparation, advertising, evaluation, and contract award, while fostering effective and collaborative business relationships.
• Develop and implement sourcing strategies and contract management frameworks; provide guidance and leadership to departments throughout the full procurement lifecycle, including the preparation of Request for documents (RFx), facilitation of evaluations, negotiations, awards, and ongoing contract administration.
• Collaborate with departments to optimize existing contracts and negotiate additional value-added opportunities.
• Promote awareness of and supports and facilitates compliance with relevant procurement legislation, trade agreements, and internal policies and procedures.
• Identify and implement initiatives to achieve cost savings and cost avoidance.
• Administer and oversee various contractual agreements, including lease agreements, grant agreements, oil and gas agreements, and professional services contracts.
• Deliver a standardized fleet management program across the municipality including managing a fleet of approximately 70 vehicles both owned and leased. Centralized fleet management includes vehicle acquisitions, ongoing maintenance, tracking and disposal. The position coordinates the work with each department to ensure they receive timely, reliable, and high-quality fleet services.

TECHNICAL PROCUREMENT RELATED WORK:

•  Administer and manage competitive procurement and tendering processes in compliance with Town policies, trade agreements, and legislation;
• Provide procurement expertise related to contract law, Municipal Government Act, AIT/CFTA, NWPTA, and other applicable regulations.
• Coordinate and prepare competitive and non-competitive bid packages for Town departments.
• Evaluate bids and proposals by conducting reviews, supporting evaluation teams, and ensuring fair, transparent award processes.
• Oversee public tender openings and maintain integrity, fairness, and transparency throughout procurement activities.
• Manage contract administration processes, including award documentation, contract execution, record management, and addressing contractor performance issues.
• Maintain procurement records, generate financial and procurement reports, and support month-end/year-end processes.
• Build and maintain effective working relationships with departments, suppliers, contractors, and external stakeholders while supporting vendor access to procurement systems such as Alberta Purchasing Connection (APC).
• Support operational and administrative functions within Procurement, including troubleshooting system issues, managing procurement communications, contributing to special projects, and ensuring alignment with health and safety requirements.

PHYSICAL, MOTOR, AND VISUAL SKILLS:

• The work is performed in a standard office environment and requires the ability to sit, stand, and move within the workspace for extended periods. The role involves frequent computer use, reading and analyzing detailed documents, and participating in meetings both in person and virtually. The position requires fine motor skills for keyboarding, handling documents, and operating office equipment. Occasional lifting of materials up to 10 lbs and periodic travel to Town facilities or project sites may be required. Visual acuity is necessary for reviewing contracts, financial data, and digital information with a high degree of accuracy.

SKILLS & QUALIFICATIONS:

The position must have one of the following combinations of education and experience;

• A degree preferably in Supply Chain management, Finance, Business, legal Studies with at least 1-year professional procurement experience in an organization of similar complexity; OR
• Supply Chain Management Professional designation (SCMP) with at least 1-year professional procurement experience in an organization of similar complexity; OR
• A completed 2-year diploma preferably in Supply Chain Management, Finance, Business or Legal Studies with at least 2 years of professional procurement experience in an organization of similar complexity;
• Five year’s experience in RFx development, competitive bidding, negotiating, contract drafting, and supplier management is required;
• Previous experience with Supply Chain related software applications like Workplace, PeopleSoft Financial and Supply Chain Management, SAP Ariba (Sourcing and Contracts);
• Experience in professional public sector procurement, contract law, and trade agreements are preferred;
• Enhanced skills in proactive and positive customer-service approach, while being creative, adaptable, flexible, resilient and professional with high work standards, strong communication skills and excellent time management;
• Demonstrates exceptional interpersonal and relationship-building skills, with a strong internal customer focus and ability to collaborate effectively across teams to understand needs, build trust, and deliver responsive, high-quality service;
• Experience working with senior leadership across an organization to complete procurements and contract management related work. Significantly impacts external vendor relationships.
• Maintains a high level of confidentiality of procurements and contracts;
• Excellent oral and written communication skills;
• Strong negotiating skills and technical competency in purchasing;
• Carries out additional finance-related responsibilities as assigned, consistent with the needs of the department and the municipality including but not limited to Accounts Payable, accounting transactions, procurement and accounting reporting and other duties.
• Previous experience in fleet operations, vehicle asset management, and overseeing vehicle life-cycle processes is an asset.
• Ability to provide a clean Police Information Check.