Assessment and Taxation Coordinator

Brazeau County is seeking a full-time Assessment and Taxation Coordinator to join our Corporate Services team!

This position is a key role in supporting the County’s financial operations and is a front-line contact with the public, providing customer service related to the annual tax assessment program and accounts receivable. If you're detail-oriented, organized, and enjoy serving your community, we want to hear from you!

POSITION SUMMARY

The Assessment and Taxation Coordinator supports the Finance Department by ensuring the accuracy and upkeep of the taxation assessment roll, coordinates and administers Assessment Appeal Board Hearings, assists in managing the risk management and insurance portfolio, and handles the accounts receivable and utility billing processes.

Responsibilities:

Assessment and Taxation

Maintains the assessment roll in an up to date and accurate manner including, but not limited to:

• Processes and reconciles the County’s tax assessment roll.
• Coordinates timely and accurate completion of property assessments with the appointed external assessors
• Prepares the yearly tax levy bylaw
• Prepares and distributes tax assessment notices and certificates
• Manages tax recovery proceedings, including updating caveat statuses
• Prepares, processes, and completes tax sales for eligible properties
• Prepares and administers Assessment Appeal Board Hearings when required
• Provides customer service to public inquiries relating to property taxes, tax certificates, assessments, and accounts receivables.

Account Receivables

• Updates and reconciles the monthly accounts receivable transactions
• Reviews daily cash receipting and posting to the general ledger
• Processes monthly utility billing
• Assists the Controller in the preparation of year-end reports, reconciliations, and financial statements

Insurance and Risk Management

• Maintains and processes insurance of County assets for insurance policies
• Provides support to the Director of Corporate Services for insurance claims and related inquiries from staff and the public
• Completes required insurance documentation in a timely and organized manner

Other Related Duties

• Provides coverage for Accounts Payable when the Accounts Payable staff is absent
• Research and find provincial and federal grant funding and process necessary documentation
• To undertake any other reasonable duty, commensurate with the classification and responsibility of the position, across the department to meet service priorities and business continuity requirements.
• May be required in the event of a municipal emergency to support the emergency operations centre and incident action/recovery plan.

Competency Areas:

Education/Training:

• A professional accounting designation (CA, CGA, CMA) or substantial completion of the program is an asset
  • An Accounting diploma or certificate is required; however a combination of education and experience may be considered.

Licenses/Certifications/Designation:

• A valid Class 5 Driver’s License is required
• Composite Assessment Review Board (CARB) training will be required to be obtained during employment

Experiences/Knowledge/Skills:

• Minimum two years of relevant accounting experience
• Working knowledge of Generally Accepted Accounting Principles and the Public Sector Accounting Board standards.
• Municipal government experience and knowledge of the Municipal Government Act would be considered an asset
• Familiarity with Great Plains Dynamics/Diamond Software Accounting would be considered an asset
• Proficient skills and advanced knowledge using Office 365 including Excel, Outlook, and Word
• Ability to prioritize and complete multiple tasks within deadlines
• Must take initiative without being prompted
• High ability to communicate professionally and tactfully with customers and co-workers from a variety of audiences
• Ability to work independently with minimal supervision
• Excellent attention detail for financial transactions and reports
• Trustworthy with relation to confidential matters
• Seeks out opportunities to improve processes
• Pursues learning and development opportunities that are of benefit to the position and organization

ORGANIZATIONAL STRUCTURE

Direct reporting relationships:

• Controller

Indirect reporting relationships:

• Director of Corporate Services
• Senior Management Team

Interaction with external contacts:

• Ratepayers
• Landowners
• Vendors
• Stakeholders

In the incumbent’s absence, backup support will be provided by:

• Controller
• Director of Corporate Services

This position provides backup support to:

• Accounts Payable

Classification

Compensation Classification:

• Full-Time Permanent
• Non-union
• Non-supervisory
• Annual salary range is $69,488 to $92,651
• Hours of work are 37.5 hours per week, from Monday to Friday 8:00 am to 5:00 pm, with a one hour lunch break
• Participates in the earned flex day program
• Eligible for benefits and pension