Records Technician (18-month term)

Cochrane is located in the breathtaking Bow Valley corridor in the foothills of the Rocky Mountains in southern Alberta. With a population of over 37,000 people, and growing steadily every year, Cochrane is a thriving town, surrounded by world-famous ranch country. Our western heritage is reflected in the Town’s architecture and our friendly people. The Town of Cochrane welcomes innovative and skilled individuals to join our team of over 250 employees.

Are you ready to be at the heart of organizational excellence and lead the way in information governance?  We are looking for a passionate and detail driven Records Technician to join our dynamic team! This pivotal role empowers you to shape how records and information are managed, safeguarded and accessed and it strengthens our community and organization.

Please Note: This is a term position from September 2026 until March 2028 and it offers a unique opportunity to contribute over an 18-month period. You will help build and sustain efficient operations that benefit the community and you will work in an environment that values your contributions and supports collaboration and growth.

We are seeking a detail-oriented, collaborative and service-driven Records Technician to support the development, coordination and continuous improvement of the Town’s Records Management Program. You will ensure the Town’s information is managed efficiently, securely and in compliance with corporate policies, directives, AITA/POPA and the Municipal Government Act (MGA).

Whether your background is in administration, medical records or legal assisting, your experience managing sensitive information with accuracy, confidentiality and structured attention to detail will set you up to excel as a Records Technician and make an immediate impact in this role.

Why You’ll Love This Role:
• A Key Contributor: Strengthen the Town’s Records Management Program and support essential municipal operations through accurate, compliant information management.
• Innovator Extraordinaire: Help advance modern electronic records and information systems that move the organization forward.
• Collaborative Trailblazer: Work closely with employees across the organization, delivering training and becoming a trusted resource on AITA/POPA and records best practices.
• Problem‑Solving Pro: Apply your expertise to AITA/POPA requests by providing clear, reliable guidance.
• Customer Service Champion: Support internal and external clients with professionalism, accuracy, and a commitment to service excellence.

What You'll Be Doing:
You’ll play a key role in managing the full lifecycle of the Town’s records - creating, organizing, preserving and securely disposing of information in accordance with legislation, policies and retention schedules. You’ll support departments across the organization, help advance our electronic records management systems and ensure information is accessible, accurate and protected.
• Maintain and organize electronic and physical records to ensure proper classification, retention and quality control.
• Support records management policies, procedures, system manuals and corporate records projects.
• Coordinate record transfers, inventories, scanning, preservation and annual destruction processes and maintain RecFind.
• Assist with ATIA requests, complete searches, redactions, fee estimates and preparation of information for release.
• Provide advice and guidance relating to POPA compliance.
• Provide training and customer service and support privacy reviews, litigation documentation, disaster recovery and Commissioner for Oaths duties.

Qualifications That Set You Apart:
You bring a strong foundation in records and information management, paired with the professionalism and attention to detail needed to support a high performing municipal organization.
• Education such as a CRM designation, IAPP certificate, or equivalent experience.
• Two+ years working with records systems, retention schedules, classification structures, and AITA/POPA.
• Knowledge of the MGA and information governance principles.
• Experience delivering training and supporting staff in records processes.
• Strong technical skills in MS Office, Adobe, and RIM software.
• High accuracy, attention to detail, and strong organizational skills.
• Effective communication, customer service, and ability to work independently in a fast-paced environment.
• Collaborative approach to building strong working relationships.

We are committed to providing a healthy and safe work environment for all our employees. You will take reasonable care to protect your health and safety and that of others present at worksites, perform work safely, follow all relevant health and safety legislation, directives and procedures and attend all identified orientations and training.

Your journey starts here—let's make an impact together!
Apply today and be part of something meaningful. We want to hear your story. Please submit your resume and a cover letter that tells us why you’re excited about this role and how your experience aligns with what we’re looking for. Qualified candidates will also complete an online suitability survey.

If you’re looking for a dynamic, supportive workplace that values your contributions and works together to achieve meaningful results, this is the place for you. Join us during this exciting time at the Town of Cochrane and help shape the future of our community.

Applications are open until 9pm MST on June 7, 2026 at www.cochrane.ca/jobs

We thank all applicants for their interest, however only those selected for an interview will be contacted. All applicants must be legally entitled to live and work in Canada.

Land Acknowledgement 

In the spirit of reconciliation, we acknowledge that we live, work and play on the traditional territories of the Blackfoot Confederacy (Siksika, Kainai, Piikani), the Tsuut’ina, the Îyâxe Nakoda Nations, the Métis Nation (Region 3), and all people who make their homes in the Treaty 7 region of Southern Alberta.