Manager, Corporate Services & Asset Management

Company Description

Taza Township is a community governance organization created to steward the shared community assets (public realm) of the Taza lands as they grow into a complete, vibrant community. Established under the Canada Not-for-Profit Corporations Act, the Township exists to ensure that public spaces, infrastructure, and community assets are thoughtfully managed, well maintained, and aligned with long-term community values.

As Taza evolves, the Township provides a structured pathway from developer-led delivery to resident-led governance—supporting transparency, accountability, and local decision-making while honouring the vision, culture, and future of the Tsuut’ina Nation.

Role summary

TTI is seeking a highly organized, systems-minded professional to support the Executive Director across three core functions: governance/board services, records management, and asset management. This role will support the software review and selection, as well as lead implementation projects to create a modernized TTI operating environment (asset registry/CMMS, records management, agenda/minutes, website/engagement, etc.).

This is a practical “get it done” role: build the structure, run the cycles, document decisions, and keep the organization audit ready.

Key responsibilities

1.             Governance Services (Board support)

Plan and administer Board meeting cycles: agenda preparation, RFD coordination, consent agenda packaging, meeting logistics, and follow-ups.

Draft or coordinate minutes and maintain a resolution register (sequential by year); track action items and ensure completion.

Maintain the corporate governance library: founding documents, resolutions, policies, committee terms of reference, delegated authorities, and decision history.

Support confidential (“in camera”) workflows appropriately: secure handling, limited distribution, and proper minute-keeping practices.

Create and lead continuous improvement of templates and standards (RFD template, agenda template, minutes template, motion language, records checklists).

2.             Records Management and Information Governance

Establish and run a practical records program: file plan, metadata standards, retention/disposition workflow, and legal hold process.

Define “system of record” for key records (governance, tax/assessment, infrastructure, contracts, resident communications).

Ensure contracts include records clauses (handover, access rights, retention, source files, audit trails).

Coordinate privacy and access controls (role-based access, secure sharing, audit logs).

3.             Asset Management and Infrastructure Stewardship

Build and maintain TTI’s asset registry for public realm assets (roads, water/wastewater/storm, streetlights, parks, facilities, etc.), including component-level tracking where needed.

Maintain lifecycle documentation: as-builts, warranties, O&M manuals, inspection logs, condition assessments, renewal plans, and turnover/acceptance packages.

Support development of capital plans, reserve inputs, and renewal schedules; track alignment to reserve studies and annual budgets.

Coordinate with Tsuut’ina Development Authority (TDA) to create and maintain service dashboards: O&M KPIs, incident logs, work order trends, risk register, resident/taxpayer concerns and quarterly performance reporting.

Coordinate with Tsuut’ina Development Authority/Taza Development Corp./Tsuut’ina Nation and contractors on handover items, deficiencies, records completeness and day-to-day operations.

4.             Software Review and Implementation

Lead needs assessments and workflow mapping for:

• asset management/CMMS and asset registry
• agenda/minutes/meeting management
• records management (M365/SharePoint retention or dedicated EDRMS)
• assist with communications/website and engagement/survey tools
• voter list/residency register tools (as applicable)

Run vendor evaluations: requirements, demos, reference checks, data residency/security review, pricing, and implementation plans.

Manage implementation: project plans, configuration, testing, training, change management, go-live support, and post-launch optimization.

Ensure integrations and clean data handoffs across the Township and all other key stakeholders where required.

5.             General support to the Executive Director

Draft briefings, decision notes, and board-ready summaries.

Collaborate, coordinate cross-entity workstreams and follow-ups with Tsuut’ina Nation/Tsuut’ina Development Authority/Taza Development Corp. and external partners.

Step in as project manager on special initiatives as assigned.

Qualifications & Experience

Diploma/degree in a relevant field (public administration, municipal administration, information management, business, engineering technology, or similar).

3–7+ years in a municipal, public-sector, Indigenous government, utility, or complex governance environment (or equivalent).

Demonstrated experience with at least two of:

• asset management / infrastructure documentation
• board/legislative services (agendas, minutes, motions)
• records management / information governance
• software selection/implementation

Strong writing skills (plain language + board-quality documentation).

High discretion and professionalism handling confidential information.

Exposure to PSAS/PSAB reporting concepts, asset lifecycle planning, or ISO 55000 principles.

Understanding of property tax/assessment administration or regulated local-revenue environments.

Experience working with First Nation governance, partnerships, or multi-entity service delivery is considered an asset.

Core Competencies

Extremely organized; strong follow-through and deadline discipline

Sound judgment, confidentiality, and integrity

Comfortable “translating” technical topics into clear decision materials

Strong stakeholder management and calm under pressure

Tech-forward and practical (can run tools, build templates, and improve systems)

Data comfort (Excel/SharePoint lists, basic dashboards, document control)

Opportunity Details

Position Type: Permanent

Compensation Range: $95k-$125k

Closing Date: All applications will be reviewed on a rolling basis with the position being filled should a candidate be found.

Working Conditions: Hybrid possible; in-person attendance required for key meetings and operational needs. Some evening meeting support required (Board cycles).

Pre-Employment Requirements:

Candidates who progress to the final stage of the recruitment process will be required to obtain a favorable criminal record check and provide proof of education and designation.

How to Apply:

Applicants are invited to submit a resume and cover letter to [email protected].

Taza Township Inc. is an equal opportunity employer. We believe a diverse and inclusive workforce drives innovation and makes our company stronger. We are committed to fostering a safe and positive environment that respects people's dignity, ideas, and beliefs. We are pleased to consider all qualified applicants to join our team as we continue to grow and build a strong and varied workforce reflective of today’s diverse world.